✦ Legal Document ✦
Privacy Policy
Your privacy matters. Here's exactly how we handle your information.
⚡ Effective Date: 24 March 2026
01 — Introduction
Our Commitment to Your Privacy
HUA Tech ("we", "us", "our") is committed to protecting the personal information of all clients, visitors, and individuals who interact with our website and services. This Privacy Policy explains what data we collect, why we collect it, how it is used, and your rights regarding your information.
By using our website or engaging our services, you consent to the practices described in this policy. If you do not agree, please discontinue use of our website and services.
Scope: This policy applies to all personal data collected through our website (huatech.lk), contact forms, email communications, project discussions, and any other interaction with HUA Tech.
02 — Information We Collect
What Data We Gather
We collect only the information necessary to provide our services and communicate effectively. The types of data we may collect include:
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Identity Data
Your name as provided in forms or communications.
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Contact Data
Email address, phone number, WhatsApp contact.
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Project Data
Project briefs, requirements, business details you share.
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Transaction Data
Payment records and invoice history (no card data stored).
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Technical Data
IP address, browser type, device info, page visit data.
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Communication Data
Messages, emails, and records of our conversations.
We do not collect sensitive personal data such as government ID numbers, biometrics, health information, or financial account credentials.
03 — How We Use Your Information
Purpose of Data Collection
We use your personal information solely for legitimate business purposes related to our services:
- To respond to enquiries and provide quotes for requested services.
- To plan, develop, and deliver projects as agreed in your service contract.
- To send invoices, payment reminders, and project updates.
- To communicate about project progress, approvals, and feedback.
- To improve our website, services, and client experience.
- To comply with any applicable legal obligations.
No Marketing Without Consent: We will not send unsolicited marketing emails or promotional materials. If you opt in to receive updates from us, you may unsubscribe at any time by contacting us directly.
04 — Data Sharing
Who We Share Your Data With
HUA Tech does not sell, trade, or rent your personal information to third parties. Your data may be shared in the following limited circumstances:
- Service Delivery: If a project requires collaboration with a trusted freelancer or contractor, they will be provided only the minimum necessary information and are bound by confidentiality obligations.
- Payment Processing: Payment platforms used (such as bank transfer or online gateways) receive only the transaction details required to process payment. We do not store your payment credentials.
- Legal Requirements: We may disclose information if required to do so by applicable Sri Lankan law, court order, or lawful authority.
- Business Tools: We may use standard business tools (email, cloud storage, project management apps) that store data on third-party servers. These tools are selected for their security standards.
Portfolio Use: Unless you request confidentiality in writing, we may display completed work in our portfolio. We will never share your personal contact details or business data publicly.
05 — Data Security
How We Protect Your Data
We take the security of your personal information seriously and implement reasonable technical and organisational measures to protect it:
- Communications containing sensitive project or client data are conducted over encrypted channels where possible.
- We do not store payment card details. Payments are processed through secure third-party payment channels.
- Access to project files and client information is restricted to authorised personnel only.
- We regularly review our data practices to maintain appropriate security standards.
Limitation: No method of transmission over the internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security. In the unlikely event of a data breach affecting your information, we will notify you promptly.
06 — Cookies & Tracking
Cookies and Analytics
Our website may use cookies and similar tracking technologies to enhance your browsing experience and analyse site performance.
- Essential Cookies: Required for basic website functionality. These cannot be disabled.
- Analytics Cookies: If enabled, these help us understand how visitors use our website (e.g. pages visited, time on site). Data collected is aggregated and anonymous.
- No Advertising Cookies: We do not use cookies to serve targeted advertisements.
Most web browsers allow you to manage or block cookies through their settings. Disabling cookies may affect the functionality of some parts of our website.
Third-Party Services: Our website may include embedded content or links to third-party platforms (e.g. Google Fonts, social media). These services may place their own cookies, subject to their respective privacy policies.
07 — Data Retention
How Long We Keep Your Data
We retain personal data only for as long as it is necessary for the purposes for which it was collected:
- Project Data: Retained for up to 2 years after project completion for reference and dispute resolution.
- Financial Records: Retained for up to 5 years in compliance with standard financial record-keeping practices.
- Communication Records: Retained for up to 1 year after last contact, unless part of an active project.
- Contact Form Submissions: Retained for up to 12 months, unless they lead to an active project.
When data is no longer required, it is securely deleted or anonymised. You may request earlier deletion of your data by contacting us directly (see Section 10).
08 — Your Rights
Control Over Your Information
You have the following rights regarding your personal data held by HUA Tech:
- Right to Access: Request a copy of the personal data we hold about you.
- Right to Correction: Request that inaccurate or incomplete data be updated.
- Right to Deletion: Request that your personal data be deleted, subject to any legal retention obligations.
- Right to Withdraw Consent: Withdraw consent to marketing communications at any time.
- Right to Object: Object to the processing of your data in certain circumstances.
To exercise any of these rights, please contact us using the details in Section 10. We will respond to all reasonable requests within 14 business days.
09 — Changes to Privacy Policy
Policy Updates
HUA Tech reserves the right to update this Privacy Policy at any time to reflect changes in our practices, technology, or legal requirements. When changes are made:
- The "Effective Date" at the top of this page will be updated.
- Significant changes will be communicated to active clients via email or direct message.
- Continued use of our website or services after policy changes constitutes acceptance of the updated terms.
We recommend reviewing this page periodically to remain informed about how we protect your data.
10 — Contact Information
Privacy Enquiries
If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your data, please contact us: